Office of Scholarship Support and Funding

Sampling sizes differ across research methods and the research methods will guide the needed sampling size.  Typically, sample sizes are based on the necessary sample size for your data analysis and we do not assume a 100% response rate.  We try to avoid sampling the entire UOPX population that matches your sample in order to reduce oversampling our constituents. The yield as well for such endeavors has proven to be less than adequate so we discourage such requests on the front end. We would however encourage that you work with your site permissions contact to truly identify the sampling parameters that are appropriate and realistic for your study and our constituents. 

Conveniences samples are sometimes accepted but keep in mind they are hard to support logistically and raise concerns about generalizability. You must have a clear rationale for selecting UOPX as a sampling site that aligns to your research problem.  Although we are a large online university and our constituents are diverse, sometimes a study is more likely to be declined when UOPX becomes the sole data collection site and the sample is not unique to us.  In rare cases, a convenience sample might be approved if the research problem and questions have a clear and direct benefit to the University or the study demonstrates exceptional contribution to the field.  

An approval from COR demonstrates University of Phoenix’s approval and support of research on the University. It is a prerequisite for most Internal Review Boards’ approval in order to demonstrate site permissions.  COR approval must be obtained before data collection or sharing can begin.

Any researcher, internal or external to the University, using the University of Phoenix as a subject (i.e. using UOPX students, faculty, staff, or data) for their research must submit a formal request to the Committee on Research (COR) for approval.

Applications are permissable all year. We encourage all researchers to complete an application as soon as the research questions have been developed and UOPX has been identified as a feasible topic, sampling site, or data source. 

If the researcher is internal to UOPX they need to have an accepted COR study plan prior to IRB submission; if external to UOPX it will be at the discretion of the overseeing IRB board for when site permissions need to be submitted. 

No, if you are NOT using University of Phoenix students, faculty, staff, or data in your study, you should proceed directly to IRB for study approval.

Secondary data analysis is difficult if you are not staff at the Univerity, due to demands in accessing and cleaning the data.  However, there are two options.  Review the University Research Centers, identify one that is related to your research area, and contact the center chair.  You can also reach out to us at rodney.luster@phoenix.edu.  We can discuss your needs and network to find what is available.

Site permissions identify who at the University can access the data or sample that you need to complete your study, and the process in place to be able to complete the data collection.  If UOPX personnel who oversee sample or data decline to participate as a research site, or if you are unable to develop a manageable data collection plan, you will need to redesign your study.

In the past, the study plan was part of a two-step process, but, it is no longer required as part of the review process. However, you should aggregate the necessary materials for your study should it be requested by COR or IRB and have it saved where you can access them easily. Such documents will only serve to inform your application.

Good study plan docments to have on hand:

• Your iteration of data collection instruments (e.g., surveys, interview schedule/questionnaire, and so on). If you are requesting existing data, outline the surveys used to collect the data as best you can.  
• Any recruitment materials, informed consent forms, study materials, or other materials which support the proposed research
• Letter of support from the personnel at UOPX that will be managing your site permissions during data collection. 

In addition, depending on the nature of your project, the following documentation should also be kept on hand:

• If your project requires IRB approval from other institutions or organizations, you may be asked to include their letter of approval or conditional approval. 
• For dissertation research, you may be aslkd to submit a letter of support from your dissertation committee chair (if non-UOPX student, a copy of your proposal approval) and QRM approval (Part 2)
• For UOPX employees seeking to publish research that occurred as part of their normal responsibilities, a letter of support from your manager shoud be kept on hand.

Yes, they are not publicly shared and feedback will be returned. However, several internal stakeholders will review each submission.

Processing usualy takes1-3 weeks, depending on staff demands. 

You will receive an automated notice at the email address that you provided in your application. 

Following COR approval, research should not begin until the University of Phoenix Institutional Review Board (IRB) has approved your study. 

Common reasons for denial include mismatch between study needs and UOPX availability, inability to share requested data or gather necessary permissions, concerns about current sampling demands on population of interest, lack of rationale for UOPX or for impact on the literature, the study not being in the best interest of the University, convenience sampling, and a poor/unimproved design. 

Poorly designed studies typically result in incomplete applications, poorly written or confusing language, demonstration of a bias and/or uninformed assumptions, a poorly framed topic; omitting important data collection instruments; lack of clear discussion about data privacy and protection; and/or poor alignment within the studies sampling and method design.

If a project is denied by the committee, applicants may still reapply only if recommended by COR based on doable modifications to the application.